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LITTLE MARLOW CRICKET CLUB

Bradish Ellames Recreation Ground,

Church Road, Little Marlow, Bucks, SL7 3RS

1. Name

 

The name of the club is Little Marlow Cricket Club, hereafter to be referred to as "the Club" and the club shall be affiliated to the England and Wales Cricket Board through the Buckinghamshire County Cricket Board.

 

2. Aims and Objectives

 

a) To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and

     competition.

b) To foster and promote interaction with the community and village of Little Marlow and its population.

c) To manage the ground at the Recreation Ground, Little Marlow and any other assets of the Club.

d) To ensure that all Members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.

e) To ensure a duty of care to all Members of the Club by adopting and implementing the ECB 'Safe Hands - Cricket's Policy for Safeguarding Children' and any

     future versions of the Policy, including the appointment of a Child Welfare Officer and the implementation of Criminal Records Bureau checks on all Members

     and officials coming into contact with children.

f)  To ensure a duty of care to all Members of the Club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.

g) To encourage all Members to participate fully in the activities of the Club.

 

3. Membership

 

a) Membership of the Club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual

     orientation, religion or other beliefs. However, limitation of membership according to the available facilities is allowable on a non-discriminatory basis.

b) Membership shall consist of a President, Honorary Life Vice-Presidents, Vice-Presidents and Playing Members who have paid a subscription to the Club

     within the preceding twelve months.

c) There shall be three classes of Playing Members; Senior, Student and Academy.

d) The General Purposes and Finance Committee, "the Committee", may refuse membership, or remove it, but only for good cause such as conduct or

     character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals

     Committee to hear the appeal.

 

4. Officers

 

a) The Executive Officers of the Club shall be the Chairman, Honorary Secretary, Honorary Treasurer, Honorary Fixture Secretary, Honorary Social Secretary,

     Youth Development Officer, Recruitment Officer, First Eleven Captain, Second Eleven Captain and Sunday Eleven Captain.

b) The President, Three Vice-Captains and Fete Representative  shall be Non-Executive Officers.  

c) All officers will be elected annually at the Annual General Meeting. Each officer will retire from his/her position annually, but may seek re-election at the Annual

    General Meeting.

d) In the event of an officer resigning before the Annual General Meeting the Committee may appoint a successor.

e) The Committee is entitled to create additional Officers of the Club. The creation of a new officer's position requires ratification at the next Annual General    

    Meeting.

f) The Committee is entitled to co-opt any person it deems suitable to assist them in the management of the Club. In doing so the status of Officer of the Club will

   not necessarily be bestowed upon the individual.

 

5. General Purposes and Finance Committee

 

a) The management of the Club shall be the responsibility of the Committee, which shall consist of the Executive Officers of the Club together with one other

   elected representative, who may or may not be a Non-Executive Officer. Should a captain be unable to attend a meeting he will invite a vice-captain to represent him. In such

  circumstances that vice-captain will have the full voting rights of an Executive Officer.

b) The Committee shall meet as necessary in order to properly conduct the affairs of the club, and shall abide by the resolutions agreed at the Annual General

     Meeting.

c) A quorum shall consist of five members of the Committee.

d) The Club Chairman will chair the committee meetings. In the absence of the Club Chairman the Honorary Secretary will request one of the attending

     members to chair the meeting.

e) At any meeting of the Committee each Committee member present, apart from the Chairman of the meeting, will be entitled to one vote on every question

     raised. In the case of equality of voting the Chairman of the meeting will have the casting vote.

f)  The Committee will have the power to appoint such sub-committees as it deems necessary. The make up of such sub-committees will be at the sole

    discretion of the Committee.

g) The Committee has the power to:

     i) Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities.

    ii) Provide coaching, training, medical treatment, and related social and other facilities.

   iii) Take out any insurance for Club, employees, contractors, players, guests and third parties.

   iv) Raise funds by appeals, subscriptions, loans and charges.

    v) Borrow money and give security for the same, and open bank accounts.

   vi) Buy, lease or licence property and sell, let or otherwise dispose of the same.

  vii) Set aside funds for special purposes or as reserves.

 viii) Invest funds in any lawful manner.

   ix) Employ and engage staff and others and provide services.

    x) Co-operate with or affiliate firstly to any bodies regulating or organizing the sport of cricket and secondly any club or body involved with cricket and thirdly with

        government and related agencies.

   xi) Do all other things reasonably necessary to advance the aims and objectives of the Club.

  xii) None of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Club Constitution and the general

        law.

 

6. Finance

 

a) All Club monies shall be banked in accounts in the name of the Club.

b) The Treasurer shall be responsible for the finances of the Club and for providing a report on the financial position as required by the Committee.

c) The Treasurer shall ensure that the Club maintains adequate and appropriate insurance to cover the activities of the Club.

d) The financial year will end on 0th November.

e) The Treasurer will present a statement of annual accounts at the Annual General Meeting.

f)  Any cheques drawn against Club funds should hold the signatures of two of the nominated Officers entitled to sign cheques.

g) All surplus income is to be reinvested in the club. No surpluses or assets will be distributed to members or third parties, subject to Clause 13 (d) below.

 

7. General Meetings

 

a) The Annual General Meeting of the Club shall be held not later than the end of March each year. 28 clear days written notice of the Annual General Meeting

     shall be given to members by circulating a copy of the notice and agenda to every Member at their home address by post or e-mail whichever is deemed the

     most suitable and posting the notice on the Club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual

     General Meeting at least 21 days before a meeting. The date of the A.G.M. shall also be posted on the club's website.

b) The business of the Annual General Meeting shall be to:

     i) Confirm the minutes of the previous Annual General Meeting and any Extraordinary General Meetings held since the last Annual General Meeting.

    ii) Receive the annual report of the Committee from the Secretary or Chairman.

   iii) Receive the verified accounts for the year from the Treasurer.

   iv) Elect a verifier of the club's accounts.

    v) Elect the Officers of the Club.

    vi) Review Club subscription rates, including match fees, and agree them for the forthcoming year, except for Academy members which will be determined by the current

         Academy sub-committee..

   vii) Transact such other business received in writing by the Secretary from members.

c) Nominations of candidates for election as Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date.

    Nominations can only be made by Officers and fully paid up Senior and Student Playing Members and must be seconded by another Officer or fully paid up

    Senior or Student Playing Member.

d) Extraordinary General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than 20 of the Full

    Members of the Club. The meeting shall be held within 30 days of receipt of the request by the Hon. Secretary.

e) The Club Chairman will chair any Annual or Extraordinary General Meeting of the Club. In the absence of the Club Chairman an Officer or Senior Playing

     Member, elected for the purpose prior to the start of the meeting, will chair the General Meeting.

f)  A quorum for an Annual or Extraordinary General Meeting shall be 25% of the membership entitled to vote including two of the Club Chairman, The Hon.

    Secretary and The Hon. Treasurer.

g) Each Officer, Senior and Student Playing Member of the Club shall be entitled to one vote at General Meetings. In the event of equality of voting the Chairman of

     the meeting shall have the casting vote.

h) The Hon. Secretary shall take notes of proceedings at the Annual or any General Meetings of the Club.

 

8. Subscriptions

 

a) Subscriptions to the Club will be set by the AGM, except for Academy subscriptions which will be determined by the Academy sub-committee. There will be six different categories of Member:

     i) Senior Playing Member

    ii) Student Playing Member

   iii) Vice-President (Subscription at the discretion of the individual)

   iv) Honorary Life Vice-President (no subscription)

    v) President (no subscription)

   vi) Academy Member

b) The Committee may, at its sole discretion, reduce any individual Member's subscription for any reason it may consider appropriate, with regard also to the prevailing rules                    

   governing the enjoyment of Community Amateur Sports Club (CASC) status, if appropriate.

c) For Playing Members who have not paid by 1st June subscriptions shall be increased by 50%, and precedence for selection will be given to those Members

    who have paid their annual subscriptions. All subscriptions shall be paid to the Hon. Treasurer.

d) No subscription will be required from a player who plays no more than five matches in a season. If a subscription has been paid by such a player it may, at the

     discretion of the Committee, be refunded.

 

9. Alterations to the Constitution

 

These rules may be altered by a majority of two-thirds or more of Officers, Senior and Student Playing Members present and entitled to vote at any General Meeting of the Club, of which notice has been duly given under Rules 7a and 7d specifying the intended alteration.

 

10. Display of Constitution

 

A copy of the constitution shall be displayed in the clubhouse. A further copy of the constitution shall be displayed on the Club's website.

 

11. Guests

 

a) Any Member is entitled to introduce guests to the Club, provided that no person shall be introduced as a guest who has been expelled from the Club, or

     whose application for membership has been declined.

b) Guests may be invited to play for the Club in up to five matches in any one Season, subject to the non-availability of Club Members. Breach of this threshold

     will be at the discretion of the Committee.

 

12. Discipline and Appeals

 

a) The Members of the Club will abide by any "Club Rules" as posted and amended from time to time.

b) All complaints regarding the behaviour of Members should be lodged in writing with the Hon. Secretary.

c) The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 15 days of a complaint being lodged. Any Member

     requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The

     Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.

d) The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the Member against whom the complaint was

     made within 7 days following the hearing.

e) There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The

     Committee shall appoint an Appeals Committee (a maximum of three), which shall not include Members involved with the initial disciplinary hearing but may

     include non-members of the Club.

f)  The Appeals Committee shall consider the appeal within 7 days of the Hon. Secretary receiving the appeal. The individual submitting the appeal shall be

    entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all

    parties.

 

13. Dissolution

 

a) If at any General Meeting of the Club a resolution be passed calling for the dissolution of the Club, the Hon. Secretary shall immediately convene a Special

    General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

b) If at that Special Meeting the resolution is carried by at least three-quarters of the Voting Membership present at the meeting, the Committee shall thereupon,

    or at such date as shall have been specified in the resolution, proceed to realize the assets of the Club and discharge all debts and liabilities of the Club.

c) The Committee will then be responsible for the orderly winding up of the Club's affairs.

d) After settling all liabilities of the Club and on the basis that the Club holds CASC status, all net assets shall be given or transferred to another CASC, a registered charity or the

   sport's governing body for use by them in related community sports. If CASC status is not held at the time of dissolution, the Committee shall dispose of the net assets as it sees

   fit in order to promote sport in general, and cricket in particular, in Little Marlow and its immediate surrounding area.

   

14. Anomolies to the Constitution

 

The Committee shall have the power to deal with any matter not provided for in the Constitution.

 

 

 

    17th March 2018